Event and Poster Request Form

Name*

First NameLast Name

Email*

example@example.com

Phone Number*

Please enter a valid phone number.

Home Campus/Site

Your Group's Name*

Please Identify your Group:*

Faculty/StaffStudent Organization

What would you like to do?*

Register an event (fundraiser or non-fundraiser)Just advertise for my event

Please select which one applies to your event:*

FundraiserNon-fundraiser event

Fund Raising Procedure for Student Clubs and Organizations

Prior to any fund raising activities, approval must be sought from the club according to its bylaws and the GSGA club advisor and/or Student Life Coordinator, Vice President of Student Affairs and WGTC’s President and/or VP of Institutional Advancement.

Fund raising activities must not interfere with WGTC Foundation fund raising efforts or be in violation of WGTC procedures or state and federal laws.

Fund raising may be used towards the club’s normal expense of the club, such as competitions and travel, etc. Special fund raising activities may be approved for a club to donate to a worthy cause (such as for a needy family at Christmas, March of Dimes etc.)

Proper written records must be maintained for the fund raising activity and monies received. “Holds” in Banner will be placed on any student’s Banner account when student has not turned in monies or items distributed for resale are not properly accounted for.

Fundraising Procedures for Student Clubs and Organizations

All fund raising efforts by a WGTC student club or organization must follow these procedures prior to being put into effect.

All fund raising ideas should be discussed and voted on by the student club or organization’s officers and/or membership during a regularly scheduled or called meeting, according to the club’s by-laws. Once the idea is approved, it should be reflected in detail in the official minutes of that particular
meeting.

Next, the student club or organization president or designee, should fill out the event & poster request form via the online form. Please upload a copy of the minutes of the club meeting to the online form.

The form will automatically be sent to the VP or Student Affairs, Manager of Student Life and Coordiantor of Student Organizations and Activities. Once a decision has been made it will be communicated via email to the organization's designee. Please allow up to two weeks for approval.

Club advisors must deposit monies into their organization account through the cashier on their respective campus. The cashier will provide a

Please upload minutes from the meeting detailing the approval of the fund-raising event. *

I want to:*

Register multiple eventsOne event

Attach a File with the time/date and nature of each fundraising event you'd like to do for the semester/year. Please include the following: Dates, times (if known), event type, campuses you will host the events, how much you estimate to be raised, if any charities will be benefiting from the fundraiser, name of person handling money, etc.*

Event Title*

Brief Description of Fundraiser*

Dates and times of event(s): *

Type of Fundraising Activity*

Purpose of Fundraising Event*

Will this require a contract?*

YesNo

Please attach a copy of contract *

Campus(es) where I will host my event(s). Check All That Apply*

Location where event(s) will be held*

Projected Attendance*

Cost of Admission*

Projected amount to be raised*

Full Name of Person responsible for handling money *

First NameLast Name

Email of person handling money*

example@example.com

Account number where funds will be deposited*

Anything else you need us to know about your event? *

I want to:*

Register multiple eventsOne event

Attach a File with the time/date and nature of each non-fundraising event you'd like to do for the semester/year. Please include the following: Dates, times (if known), event type, campuses you will host the events, etc.

Event Title*

Date of Event*

Date

Time of Event

Hour Minutes

AM/PM Option

Event Type. Check All That Apply*

Campus(es) where I will host my event(s). Check All That Apply*

Brief Description of Event*

Target Audience*

Location where event(s) will be held*

Expected number of people that will attend (including group members hosting event):*

Anything else you might need or want us to know about your event(s)?

Please choose one:*

I would like to advertise for my eventI do not need to advertise

Please upload the event poster here. This poster will be submitted to the Office of Institutional Advancement for approval *

How would you like us to help you advertise? (check all that apply)*

By Poster (once approved the organization will be permitted to place these on the campuses in approved locations only - SL will not hang posters)On the WGTC websiteTV monitors on campusesWGTC Facebook pageSend an email to all students

If you have a Canva link, please paste it below:

Please indicated the proposed dates for your event advertisement period. *

Event and Poster Request Form

Event Registration

Fundraiser Request

Event Registration - Fundraiser

Multiple event Registration - Fundraiser

One Event Registration - Fundraiser

Event Registration - Non-fundraiser

Multiple event Registration - Non-fundraiser

One Event Registration - Non-fundraiser

Request to Poster